How To Prepare The Office For Post-Covid Reopening

How COVID-19 spreads

COVID-19 is a virus that spreads through coughing and exhaling. It can also spread by touching contaminated surfaces or objects – then touching their eyes, nose, or mouth. This virus primarily causes mild symptoms and recovery in most people; however, it carries the risk of more serious illness for some, including those over 40 years old who are at an increased risk compared to those under 40 years old with weakened immune systems and heart disease patients.

Companies are being asked to restart their engines as lockdown rules are gradually and methodically relaxed. But in order to “reopen” they must be prepared for more than a simple start-up. The reopening will signal not just an opportunity, but also a responsibility.

Now that you’ve had a chance to enjoy your office, it’s time to get back on the grind. 

Getting your workplace ready for COVID-19

  • Make sure your workplace is clean and hygienic. Regularly wipe surfaces that are touched by employees or customers with disinfectant to prevent COVID-19 from spreading!
  • Promote hand-washing and make sure that there are masks available for those who develop a runny nose or cough at work. Make sure to always dispose of them in closed bins, as well as having inaccessible paper tissues.
  • Employees and contractors are advised to consult national travel advice before going on business trips.
  • It’s important for workplaces to have a temperature monitoring system in order to make sure the health and safety of your employees is being protected.
  • Encourage employees to practice good coughing and sneezing etiquette in the workplace as it helps prevent the spread of viruses.
  • Avoid handshakes and hugs while greeting or interacting with colleagues. Greet them without physical contact.
  • Many offices now have cubicle walls that are too low, so adding partitions or supplementing them with dividers will create higher barriers to the spread of infectious droplets like sneezes and coughs.
  • Ensure that sittings are not close to each other by having enough office space. Are you looking for bigger workspace? Visit Chennai One which is build with 3.78 sq. ft buildup area with 100% power backup for 24*7 business operations. 

Important elements to consider

Post-Covid, it’s time to refresh your office. The most important thing is to get back into a routine of work. But you’ll need to consider the following:

* How will you and your employees start the morning? 

* What are some productivity tools that will help your office run smoothly?

* Will you need to hire new staff or do you have enough people in the office now?

* Are there any renovations that need to be done? If so, what should they be? 

* Will you be able to make time for a walk around the block every morning?

How to make the office more hygienic

  • A single-use daily desk pad made from recycled paper is also present so that additional protection against virus
  • Disposable thermometers and personal protective equipment (PPE) are available for use in an emergency, as well as a supply of pens and notepads.
  • It is important to have hand sanitizing stations strategically placed at high-traffic areas.
  • Take advantage of hand-free alternatives, such as voice command and app access, combined with high-tech IoT solutions like technology using foot pedals.

To avoid contact with the covid 19 virus you may require office space with good ventilation and enough space to maintain social distancing. Chennai one is the best option for you. It’s amenities makes it a preferred choice for large IT companies like TCS, DHL, Wells Fargo, Prodapt etc. 

Why COVID – 19 Made Employee Engagement Even More Important

Employee engagement is a concept that has gained increasing importance over the past ten years. Employee engagement is an attitude of staff members that shows how committed they are to the company’s success. It has been found to be a critical factor in achieving business goals and maximizing productivity

How covid 19 affects employee engagement : 

Covid 19 provided more work from home opportunities. Workers that work from home may feel disconnected from their colleagues and the organization as a whole. This can happen when they are in an environment with no physical presence, like a coworking space or office. To address this issue employers could make sure communication is more regular by scheduling quick catch-ups via phone calls or regular team meetings through other technologies like Skype, which would help alleviate feelings of isolation and increase the opportunity for employees to feel involved within the team. More informal but still social time might also be beneficial – think happy hours!

The Importance of Employee Engagement

Employee engagement is an attitude of staff members that shows how committed they are to the company’s success. It has been found to be a critical factor in achieving business goals and maximizing productivity.

One way to show your employees’ commitment and encourage them to participate more is by giving them autonomy. By giving your employees autonomy you allow them to feel a sense of ownership for their work, which in turn will prompt them to give more of themselves. 

It increases productivity

Engagement can improve productivity because employees are more likely to feel good about what they’re doing and want to work harder. When employees enjoy their jobs, they’re more likely to be motivated to complete tasks with a higher level of interest and focus. Additionally, when they feel like they’re making an impact on their company and have a sense of purpose, they will put forth more effort in their work.

It improves customer satisfaction

When employees feel engaged, it also affects customer satisfaction because people who feel like you care about them will also be more likely to feel satisfied with your product or service. Engaged employees are also more likely to look for ways that they can help their customers by providing exceptional customer service.

It decreases absenteeism rates

An engaged workforce is a happier workforce, which means that fewer people will show up sick or take time off from work. This reduces the amount of time the company has to spend replacing those who are absent and will increase the amount of money that is being made while workers are present at the office.

It leads to better decision-making

Engaged employees are more likely to make good decisions when it comes to their work because they have a better understanding and appreciation of their company’s goals and values. This means they’re less likely to make mistakes that could cost your company money or damage your reputation with customers and potential clients.

Ways to Increase Employee Engagement

COVID offers a variety of ways to increase employee engagement. 

1) Give your employees autonomy 

2) Connect your managers and employees through a digital platform 

3) Create an environment where people want to work 

4) Create an engaging atmosphere 

5) Create a culture of empowerment 

6) Let your employees make decisions that affect the company and their work 

7) Reward staff for not just their contributions but also for how long they have been with the company 

8) Encourage teamwork in the workplace 

9) Introduce new processes that also increase engagement and creativity in the workplace 

10) Allow team members to share knowledge and ideas with one another during meetings and events 

11) Let people voice their opinions without fear of repercussions or being fired from their job 

12) Provide opportunities for employee development outside of the office so they don’t get burnt out working at the same job every day

Employee engagement cannot be a strategy because it comes from within the employee. It is that personal connection or commitment to the organization and its success that then causes an employee to want to put forth additional effort in order to ensure both of those things succeed.

Some fun ideas for employee engagement :

  • Draw a smiley on your face mask.
  • Post some inspiration note in a wall that promote stress relief. Get employees to contribute with their own thoughts, ideas, or messages.
  • Arrange informal meal with social distancing to build bridges at your workplace. 
  • Offer meditation or training session 

Click here to get the tips to make the office more hygienic. Provide a stimulating office environment that will help your team to be more productive. Though work from home provide various opportunity to improve employee engagement owing to cyber security it is better to work in coworking space or office to avoid data breaches and ensure client’s data protection. You can consider Chennai One to hire a comfortable office space for your company.  

Determine the Space that Needed for Your New Office

Determine the Space that Needed for Your New Office [New Normal]

This Covid-19 pandemic has ignited global conversations like the most notable being social distancing. This pandemic indeed demonstrated that a considerable amount of work can be done even when offices are closed and also people can work from anywhere and enjoy the freedom of a more relaxed schedule. But, what will the shared office of the future, and how much office space will companies want?

To understand how much space you’ll need per employee, you need to visualize the future office space and ask yourself the following questions.

  • What kind of growth is the company expecting?
  • How many people are going to work from office and how many are going to work from home?
  • What type of space does each department need to have to work efficiently?
  • How many people are going to be in meetings daily? How many people will be heads down in focused work?
  • What is the functional & operational goal the company wants to achieve with the office space?

In order to determine the office can categorize in to three types:

  • High Density (80 – 100 square feet per employee): Majority open seating with rows of small desks. May have fewer private offices. Usually seen in companies that have many different teams within the same space, as well as for sales, marketing, technology, co-working, and customer support offices.
  • Average Density (90-150 square feet per employee): Mix of open cube or desk space and private offices. It’s more like a traditional office layout.
  • Spacious (60-110 square feet per employee): The majority of the space consisting of large private offices.

Common Areas And Meeting Rooms

Not all 250 Sq. feet will be dedicated to the employees’ workspace, but rather some percentage of space will be separated into common areas, break areas, and conference rooms. When it comes to proactive common area design is key, because it will impact the sense of teamwork and unity and even can affect productivity as well.

For spacious office – One conference room for every ten employees.

For a traditional office with 300 sq. ft. per employee, you will need fewer communal workspaces. Typically it needs one conference room for every 20 employees.

In the new normal post-pandemic, it is mandated to de-densify offices, businesses need to ensure employees can connect frequently and more seamlessly. Therefore, more smaller conference rooms can ensure employee safety and also working efficiently.

Estimated the Size Of Office Elements

Areas like reception area, conference rooms, dining, common rooms, break rooms, etc are important for companies that will be highly efficient.

The following numbers should give you a view of the standard sizes for several types of work areas within your overall office space:

  • Large Private or Shared Office: 100 – 150 sq. ft.
  • Medium Private or Shared Office: 90 – 120 sq. ft.
  • Small Private Office: 60-110 sq. ft.
  • Work Group Areas: 80 – 100 sq. ft. per employee

Hereabouts some determined numbers to assist you get a view of how much space some features of an office environment consume, and to help you calculate how much space you need:

  • Conference Room: 50 sq. ft. + 25 sq. ft. per person seated
  • Reception Area: 100 – 200 sq. ft. per person waiting
  • Lunch/Break Room: 75 sq. ft. + 25 sq. ft. per person seated
  • Halls/Corridors within the space: 20% to 30% of the total usable area
  • Mail Room: 125 sq. ft.
  • File Room: 200 sq. ft.

Six-Feet Concept

Globally, in order to ensure employee safety during this pandemic COVID-19 crisis, most of the corporate introduced the concept called “Six feet office space”. 

The main objectives of the concepts are:

  • Be welcome at work with precautionary measures like sanitizer, masks, etc.
  • Strict to the rules and follow the signs.
  • Stay safe at six feet each other when employee interaction.
  • Walking the office clock-wise, always & everywhere you go.
  • Enter and leave the meeting rooms as indicated.
  • Replace your desk pad daily and leave a clean desk.

We also consider some other points to what the future holds in our new normal and rethink office spaces through both forward-thinking, simple, inexpensive ways to protect your employees and help them feel safe when coming back to the office.

  • Workstation prioritizes physical distancing that creates a safe distance between your employees and redesigns the tables to accommodate the new guidelines.
  • Open space floor plans are recommended that will be easier to clean and limit the surface areas like door handles, arms of chairs, and most touched objects.
  • Equip the office space with adaptable furniture and appliances that will limit touching and make the workspace more efficient.
  • Businesses need to communicate clearly & transparently with employees like road markings, social distancing stickers, and floor stickers are the best way to keeping the employee’s proper social distance and reduce density.
  • Unconventional models like unique office spaces, floor plans can help & encourage employees to be efficient, productive, and keep them safer & healthier.

There will be a lot of focus on the future of work and how employees working styles are evolving, especially during this pandemic time. Flexibility and forward-thinking are the key areas to determine the office space and environment you build.

The world still deals with the Covid-19 pandemic and looking forward to a new normal & keeping hygiene is a high priority.  Chennai One IT Park is ready to equip with modern, flexible office space, and new office layouts to ensure employees feel safe & comfortable.

Best IT Parks in Chennai

Best IT Parks in Chennai for IT Software Company

Chennai city is one of the best destinations in India for IT professionals. After Bangalore, Chennai is one of the fast-growing and emerging cities in the information technology (IT) sector also considered as the next IT hub in India for aspiring IT professionals.

Here, listed the best IT Tech Parks in Chennai where you can start your dream IT Company and fulfill your aspirations:

Best IT Park in Chennai- Chennai one IT Park

Chennai One IT Park

Chennai one IT park is a well-established IT Park located on Pallavaram-Thoraipakkam link road, Off OMR at Chennai. It expended across 3.8 million square feet of a smart, connected, and collaborative workspace. Chennai One IT Park provides world-class facilities including a food court, medical facilities, daycare, amphitheater, ATMs, open-air library, gyms & fitness center, 100% power back up, and 24X7 security services.

Its world-class breathtaking infrastructure and amenities make it a preferred choice for tech giants like TCS, Ford, Atos, Prodapt, and more.

DLF Cybercity

DLF Cybercity is a multiblock information technology (IT SEZ) and its spread over 44 acres with a perfect blend of work & leisure. It is occupied by top Indian and international companies like IBM, Accenture, and CSC. DLF facilitates with best-class facilities including medical services. A separate OXY zone block for employees with walking and jogging tracks.

TIDEL IT Park

Tidel Park is one of the largest IT Tech Parks in Chennai, situated in OMR old Mahabalipuram road. Since its inception, it has strengthened the growth of the IT sector in the country and employing more than 12,000 IT professionals within its premises. Tidel Park has an excellent location advantage with lots of amenities including a multi-cuisine food court, spacious 650 seat auditorium, and conference hall. For the first time in the country, Tidel Park has been equipped with a thermal energy storage system for air-conditioning.

Prince Info Park

Prince Info Park is surrounded by a well-developed area and is located in central Chennai, Ambattur Industrial Estate. It is spread across 2.54 acres with 6 floors. Prince Info Park provides best-class amenities and facilities including ample car parking space, security services, and a well-maintained window cleaning system & facility management agency.

ASV Suntech Park

ASV Suntech Park is located on a fast developed IT corridor OMR. This park having 4.50,000 Sq.Ft., with a well-designed physical infrastructure and equipped with modernized elevators, 24/7 security services, full service janitorial & maintenance services, abundant parking with lush landscaped gardens, and an ideal location with easy access to IT companies. It occupies major tech giants like Ajuba, Cognizant, UST global, and Technicolor.

RMZ Millennia Business Park

RMZ Millennia IT Park is situated in Perungudi has the worldly stance of the workspace is among the finest office space in Chennai. It is perfectly blended with excellent infrastructure and smartly designed healthy workspaces. RMZ Millennia designed for ever-long positive visual, experiential, and psychological impact for people working and visiting.

Pacifica Tech Park

Pacifica Tech Park is located in Old Mahabalipuram Road spreads 1.1 million sq. ft. State-of-the-art integrated Information Technology Park. It has a robust elevation with secured infrastructure and dynamic accessibility for every tech company under its roof. Pacifica Tech Park has filled with lots of facilities like 24 x 7 power backup, ample car parking space, fire-detection alarm system, and food courts among other facilities.

Ramanujan IT City

Ramanujan IT City is an information technology special economic zone situated in Taramani, Chennai. It is spread over 25.27 acres in which 4.5 million square feet has 6 towers of IT/ITES spaces. Ramanujan IT city is equipped with modern infrastructure and having exemplary benefits of SEZ that includes Food Court, Bank, ATMs, Gymnasium, etc and covered walkways connecting all towers. It also has leading-edge fire detection and suppression systems with sprinklers, fire and smoke detectors. Park is occupied by global brands like Amazon, Cognizant, HP, TCS, Infosys, Mindtree, and Citibank, etc.

SIPCOT IT Park

SIPCOT IT Park Information Technology located in Siruseri t is developed in over 581.2 acres of land by SIPCOT, the State Industries Promotion Corporation of Tamil Nadu, a fully government-owned institution. SIPCOT IT park has been occupied by more than 20 companies including major tech giants like TCS, Hexaware, Amtex System, Cognizant’s, Capgemini, Syntel, and more. A SIPCOT powered Innovation Ecosystem to catalyze industrial transformation in the digital age, combining manufacturing excellence with technology leadership, entrepreneurial innovation, and future-ready talent.

Information Technology parks played a very crucial role in the growth of the IT sector, especially the software as services companies. Convenient location, best-class infrastructure, and comfortable workspace are the checkpoints that can be considered as one of the best IT Parks.

Special Economic Zone (SEZ) vs Software Technology Parks of India (STPI)

Special Economic Zone (SEZ) vs Software Technology Parks of India (STPI)

The government of India introduced the SEZ & STPI schemes with the main purpose of providing a competitive and hassle-free environment for attracting foreign direct investment, earning foreign exchange, and employment generation in India.

Here, let’s discuss the major differences and benefits of Special Economic Zone (SEZ) and Software Technology Parks of India (STPI) in this article:

Special Economic Zone (SEZ) vs Software Technology Parks of India (STPI)

Software Technology Parks of India (STPI)

Software Technology Parks of India is a 100% export oriented scheme under the Ministry of Electronics and Information Technology (MeitY) engaged in promoting IT/ITES Industry, innovation, R&D, start-ups, product/IP creation in the field of emerging technologies like IoT, Blockchain, Artificial Intelligence (AI), Machine Learning (ML), and more. This scheme mainly focuses on one sector that is “Computer software”.

As per statistics, “STPI has played a tremendous role in transforming the country as the preferred IT destination, a fact that aptly proven by the stupendous growth in exports by STPI-registered units from Rs. 52 crores in 1992-93 to Rs. 4,74,183 crores in 2019-20, which is approx. 50% of the national software exports and 2.3% of India’s GDP. ”

The main objectives of STPI are:

  • To promote development and export of Sass (Software and Software services)
  • To provide statutory and other promotional services to the exporters
  • To provide data communication services
  • To promote micro, small, and medium entrepreneurs in the field of IT / IT enabled services.

STPI Centers in India

The government of India established the STPI centers across the country. The first STPI center opened in 1990 in Mumbai, Pune.  At present, there are 15 STPI centers located in India across various cities.

Major Functions of STPI:

  • To establish software technology parks at various locations in the country.
  • To work closely with respective State Government and act as an interface between Industry and Government.
  • To perform financial management functions.
  • To promote quality and security standards in the I.T industries.
  • To work jointly with venture capitalists for providing financial assistance to the IT industries.

Special Economic Zone (SEZ)

Special Economic Zone (SEZ) is a specifically delineated duty-free enclave and shall be deemed to be foreign territory for the purposes of trade operations and duties and tariffs. The main objective of SEZ is to enhance foreign investment and the creation of employment opportunities in India. Economic laws are liberal in SEZ than the country’s typical economic laws.

The Major Objectives of SEZ:

  • To increase domestic and international investments
  • To generation of additional economic activity
  • To generate employment opportunities
  • To development of infrastructure facilities

Common Highlights of STPI & SEZ:

  • Exemption from central excise duty on the procurement of raw materials, capital goods, etc. from the domestic market.
  • Exemption from customs duty on import of capital goods and raw materials, etc.
  • Simplified procedures and single window clearance to set up units and conducting business.
  • 100% foreign equity is permitted to be invested in the units.
  • External commercial borrowings up to $500 million a year allowed without any maturity restrictions.

Special Economic Zone (SEZ) vs Software Technology Parks of India (STPI)

BenefitsSpecial Economic Zone (SEZ)Software Technology Parks of India (STPI)
LocationSetup an unit only in designated SEZ parks only.Can be Setup an unit anywhere in India.
Sub-leasing of surplus spaceSEZ cannot allow sub-leasing surplus unless it is also the “developer” of the SEZ park.STPI unit can sublease the surplus office space, with subject to bonded capital goods.
Income Tax100% income tax exemption for first 5 years, after 50% exemption for next 5 years, re-investment of profit in terms of section 10AA of income tax act.From April 2011, income tax exemption has been withdrawn.
Construction & Raw materialsIn SEZ, construction materials can be procured without payment of duties.In STPI, goods for infrastructure cannot be procured without payment of applicable duties.
GSTAny supply of goods or services or both to a Special Economic Zone developer/unit will be considered to be a zero-rated supply.The capital goods purchased from the DTA are entitled for refund of GST.
Custom recovery chargesSEZ unit is not liable for payment of customs supervision charges. It will be paid by developer.STPI unit is liable to reimburse custom supervision charges for staff deputed at the unit.
Examination & Monitoring of GoodsNo routine examination of exported and imported goods by customs officials.All goods in STPI unit should be physically examined by customs officials.
Labor LawsThe state governments are authorized to treat the units in SEZ as public utilities and based on delegate the powers of labor commissioner to development commissioner of SEZ unit.The state government is not responsible to delegate the power of labor commissioner to anyone.
EEFC ( Exchange earners’ foreign currency account )AccountSpecial economic zone (SEZ) units cannot open EEFC accounts. But, a unit located in an SEZ can open a foreign currency account with an authorized dealer in India subject to certain conditions. SEZ unit is permitted to retain 100% of the export proceeds received in convertible foreign exchange account.STPI unit can convert 100% of export proceeds received in convertible foreign exchange account to Rupees within 30 days from the date of receipt.

The Government of India aims to increase production capacity in the domestic market and enhance foreign direct investment (FDI).

As per Statista, “FDI Equity inflows in India FY2020 almost 15% contributed to the service sector and computer hardware & software”.

The world is looking at India in a big way; the presence of both Special Economic Zone (SEZ) and Software Technology Parks of India (STPI) has an encouraging eco-system to leverage India’s position of innovation and startups that make it a global tech hub.

Chennai One is the leading IT SEZ in Chennai, provide the space and services to nurture a holistic and innovation-centric work culture that combines form and functionality with a perfect blend of work and leisure. Chennai One IT SEZ stands out as one of the best IT Park in Chennai and the ideal destination to set up your business unit for long-term development & growth.